Overview

Job Title: Personal Executive Assistant to Founder of High-End Real Estate Brand

Job Description:

A luxury real estate company is seeking an experienced, proactive, and organized Personal Executive Assistant to support the founder. This role requires managing both personal and business tasks, with an emphasis on coordinating schedules, handling client communications, and overseeing the founder’s social media presence. The ideal candidate will be resourceful, highly presentable, and adaptable to the fast-paced real estate industry. Flexibility is essential, as hours may vary based on business needs. Experience in real estate is preferred and will be considered a valuable asset for this role.

Key Responsibilities:

●      Executive & Personal Support: Manage the founder’s calendar, schedule appointments, coordinate travel, and handle personal errands. Anticipate needs and maintain flexibility for after-hours support when required.

●      Client & Stakeholder Liaison: Act as a primary point of contact, providing professional communication with clients, vendors, and industry partners.

●      Social Media Management: Curate content, manage posts, and oversee engagement across social media platforms to enhance the founder’s brand. Strong knowledge of social media management, with experience using platforms such as Instagram, LinkedIn, and Facebook.

●      Document & Contract Management: Prepare, proofread, and edit documents, contracts, and presentations with a high level of accuracy and confidentiality.

●      Administrative Support: Assist with daily operations, such as scheduling, meeting coordination, and managing property viewings and house preparations.

●      Accounting & Invoice Generation: Basic accounting duties including invoicing, liaising with accountants and attorneys, and managing payments using Xero software. (easy to learn)

●      Property & Project Assistance: Coordinate listing activities, maintain inventory checks, conduct property inspections, and support property database management.

Requirements:

●      Experience: Previous experience as a Personal or Executive Assistant, ideally in luxury real estate or similar high-profile sectors.

●      Skills: Exceptional organizational and administrative skills, strong written and verbal communication, social media proficiency, and ability to anticipate the founder’s needs.

●      Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite, Canva, and Adobe Acrobat.

●      Tools: Personal vehicle, smartphone, and computer.

●      Availability: Flexible to work remotely or in-office as required, and available to handle after-hours tasks when needed.

Personal Qualities:

●      Professional appearance, discretion, and ability to handle sensitive information.

●      Adaptability, resourcefulness, and the ability to work effectively under pressure.

●      Strong attention to detail, high level of reliability, and proactive approach.

●      Intuitive and resourceful

What We Offer:

●      Competitive salary and benefits package.

●      A collaborative work environment within a top-tier real estate brand.

●      Opportunities for growth within the luxury real estate industry.

To Apply:

Please submit your resume and a cover letter detailing your experience in executive support, real estate, and social media management to admin@blackstonecollection.co.za